Grant Proposal Submission Checklist

LOOKING FOR FUNDING OPPORTUNITIES

1. A&S Research Affairs Office provides assistance in searching for funding opportunities. We also recommend using the on-line COS search engine to find grant opportunities. COS is an acronym for Community of Science.
   
   Note: For private or foundation searches, contact Corporate and Foundation Relations (CFR).
   
   
   • Federal Opportunities for Postdocs
   • Federal Opportunities for Graduate Students
    
2. On occasion the sponsor may limit the number of proposals submitted from one institution. Please contact A&S Research Affairs, immediately, if the sponsoring agency has set such limits.
   
   GETTING STARTED
    
3. Start this process at least a month in advance of the stated grant deadline.
    
4. Download and email an electronic version of the grant solicitation (RFA, RFP, PA) and a brief description of your intent to A&S Research Affairs in the A&S Dean's Office. Exceptions are Biology, Chemistry and Physics. These departments should contact their respective Department Managers for assistance.
    
   • Please cc: the Office of Research Administration (ORA) representative assigned to your department.
      
5. If your solicitation will involve a special request as listed below, please inform A&S Research Affairs to facilitate the approval process that includes your Department Chair and the deans offices as described below.
   
   

   Request	Contact
   All Requests	Lynne Pepall, Dean, GSAS
   PI Eligibility Waiver Letter Course Release	Nancy Bauer or James Glaser (Academic Deans)
   Additional Space Alterations or renovations Cost Sharing (mandatory or voluntary) Major Equipment purchase	Kathryn Link, EAD

   *Please inform the A&S Research Affairs Office or your Dept. Manager (see #4 above) once approval has been obtained.*
   
   PREPARING THE SUBMISSION

6. A&S Research Affairs Office is available to assist you with the following:
   • funding opportunity searches
   • understanding sponsor or grant guidelines/requirements
   • administrative pages of your proposal
   • budget preparation
   • fulfilling subcontractor and other collaborative requirements
   • navigating the Tufts internal process
      
7. Things to remember:
   • Always adhere to the requirements of the grant solicitation.
   • Fringe and Indirect Costs rates
   • Graduate students' salaries/stipends are guided by the department's policy on teaching assistants or by specific sponsor guidelines.
   • For Graduate Research Assistants budgeted on grant proposals, A&S recommends recovering 15% of tuition costs prorated on the graduate students' level of effort. (See Tuition Guide)
   • A&S also recommends recovering 100% health insurance and 100% health fees for each graduate student budgeted prorated on the graduate students' level of effort. (See Tuition Guide)

   ROUTING THE SUBMISSION

8. Signed internal forms packet must be completed five business (5) days in advance of the sponsor deadline.
   
   The following must be included in the internal forms packet:
   • Internal Sponsored Coordination Form
   • Financial Disclosure Form (Note: Department chair's signature required only if a financial conflict of interest exists.)
   • Abstract or draft of proposal narrative
   • Detailed Budget and Justification
   • Subcontract Documents (if applicable)
   • Subcontract Letter of Collaboration
   • Budget and Justification
   • Scope of Work
   • Subcontract FIDF (if applicable)
     

*Note: the A&S Research Affairs Office will work closely with principal investigators to obtain all the necessary signatures. Electronic signatures, using Adobe or other software, are acceptable. Forms can be provided via email or fax to A&S Research Affairs or (617)627-6916.*

Rev 03/2013